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Creating Gmail Message Filters

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Creating Gmail Message Filters

Saturday, February 16th, 2019

Get more control over your incoming messages 

Use the following instructions to instruct Gmail how to handle important emails. Gmail can label messages from your domain email, and you can ensure that you never miss your Contact Form submissions again.

1. Open Message Filter Settings

In the search box at the top, click the button on the right side of the search box, shown below [Show search options].

2. Create a Rule for Incoming Email From Your Domain

Next, in the field [To] type the email address from your domain name (probably [email protected]). Now click [Create Filter].

3. Apply Rules to Matching Messages

On the next page you can tell Gmail what to do when it receives a message that matches this filter. You may choose to [Apply a label], which makes it easier to distinguish emails from your domain name email. The option [Never send it to Spam] ensures you won’t have to worry about these messages getting lost in your Spam folder.

You may also choose to apply these rules to existing emails, by choosing the last option. 

Create a Rule for Your Contact Form Emails

To create a filter that only matches your Contact Form emails, go to step 2, then in the field [Subject] type the subject of your contact form emails. Now click [Create Filter].

Set Up Your Domain Email in Gmail

Wednesday, January 16th, 2019

Use the following steps to get your new email account working in Gmail. We will provide you with the correct username and password.

1. Log into your Gmail account.

2. Click on the Settings icon in the upper right corner. A drop down menu should appear and you can click on [See all Settings].

3. Click on the [Accounts and Import] tab. Then, in the section [Check mail from other accounts], click [Add a mail account]. A new window should pop up.

4. Enter your full email address in the new window, then click the [Next] button.

5. Ensure Import emails from my other account (POP3) is selected and click [Next].

6. In the next window:

  • Enter the full email address as the username: [email protected]
  • Enter the password for the account
  • The POP Server is mail.domainname.com
  • Select Port 110.
  • Set the label option according to personal preference.

7. Click the [Add Account] button. You should receive a confirmation message that the mail account has been added (for receiving email).

8. Now, to be able to send mail out from Gmail using this address, make sure the “Yes” option is checked on the next screen. Then click the [Next] button:

9. Enter your name here. Leave the “Treat as an alias” button checked. Click the [Next Step] button.

10. On the next screen, enter the following information:

  • The SMTP Server will be: mail.domainname.com
  • Use Port 25
  • Enter the full username again: [email protected]
  • Enter the email password again
  • Leave the TLS option checked.
  • Click the [Add Account] button.

11. A confirmation email will have been sent to your Gmail inbox.

12. Check your Gmail inbox. You may need to wait for a minute or two.

13. Open the Gmail confirmation email.

14. Either click on the provided confirmation link or enter the confirmation code provided and click Verify. The small window will close automatically.

Congratulations! The mail for your domain name email account will now appear in your normal Gmail inbox. Let us know if you have any problems getting this working.

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